As the school year started up, I soon realized that there were a number of school related events, deadlines, weekly activities, etc. to keep track of. Both of my girls had some days where they had the same activities, but then there were days where one may have had P.E and the other did not. In any event, I felt the need to put something in place for myself and other parents to help keep track of the school related activities, etc. I quickly came across Shutterfly's Classroom Template. I was using Shutterfly for uploading/printing pictures and photo books, but had not used the "Create a Site" feature before. Let me just tell you. It has become such a time saver and effective avenue for communicating with the parents in both classrooms.
http://www.shutterfly.com/sites/create/welcome.sfly?fid=f2aef729dd462e686276141d224b0f78
Due to privacy rules and school policy, I do not post any pictures of the students to the classroom site. However, photos of projects and classroom activities are posted. For example, I do post pictures of the projects like the Earth-Space projects, Martin
Luther King Stuff, Book Reports, Dioramas, Art Projects, etc.
Using the Classroom Template that Shutterfly "Create a Site" provides, I made some minor modifications.
How to Begin:
First, you just need the emails of at least one of the parents along with the students' names. That way, the classroom site is restricted by email address. You have to sign in with your email in order to view the site. If someone doesn't have a shutterfly account, they just need to sign-up, but I think most people do.
When I received the roster for both my children's classrooms,
I set up 2 sites, one for my first grader's teacher's class and the
other for my 2nd grader's teacher's class. You can use the online
wizard during the creation process, and it makes the process really easy
and seamless. The Shutterfly sites are great for having a one stop
shop for looking at classroom pics, project deadlines, classroom
events and announcements, parent volunteer/parent-teacher conference sign-up information, etc.
There is also a message board section where you can email all the
members. I don't know about you all, but my email is a mess so this has helped me to keep track of deadlines, announcements, contact
info, upcoming school events, volunteer opportunities, and sending out birthday invitations.
Second, the sites for both the 1st Grade and 2nd Grade Classrooms have the following tabs: Home, Calendar, Volunteer/Parent-Teacher Conference(I renamed the Volunteer tab to include Parent-Teacher Conference so it could be used for conference sign-up as well), Class List & Contacts, and Message Board. You can customize and add/remove tabs from the site. I only wanted to have the tabs that were needed for both classrooms.
On the Calendar, month to month, I post things like P.E. Day, Spirit Week Themes, Project Due Dates, Field Trips, Teacher Appreciation, Parent Appreciation, Classroom Events/Parties, School Performances, Open House Information, School Closing Days and Holidays, Parent Teacher Conference day, etc.. All the Calendar events are set to automatically email a reminder to all the site members one day before. For events that are recurring like P.E., you can set up recurring events on the Shutterfly calendar as well.
When the teachers have a Parent Teacher Conference, Classroom Party, Request for Materials for the Classroom or Projects, etc., it's very easy to set that up under the Volunteer/Parent-Teacher tab on the site, and then quickly send an email to all the Classroom Parents.
All in all, it's
just a nice and efficient way of staying in tune with what is going on, keeping those
communication lines open. I use the Classroom News section on the home page to post commentary on certain projects or activities happening in the classroom. It's cool because other parents have posted their replies, feedback, etc. As parents of school-aged children, I think it's nice to be able to share experiences like this.
What I also really like about the Classroom Shutterfly site is that it takes a lot of the administrative duties off of the teacher so that he/she can focus more on the teaching and lesson plans as opposed to having to remember to send out reminder emails, coordinate sign-up sheets, etc.
I hope you found this posting useful. For just a shutterfly classroom site, there is a lot to gain, right :)?